Sponsoring onboarding

[CeliGaroe]

• Finalize the form
• Review the Airtable table to make sure it has everything we need.
• Update company guide page with new requisites
• Assign person of contact
• Write email for replies
• Automate replies
• Update automations/form for students picking offers and delete secondary sponsor tools table (it will not be in used after this).

[CeliGaroe]

@peiraisotta @francescodicandia @maciejpilarski Can you take a look at the sponsorship form and let me know if it is ok for you? Thanks!

[francescodicandia]

Do you think it’s too specific to ask right now whether they already have a name in mind or if they’d like us to suggest someone?

[CeliGaroe]

@francescodicandia Good idea, we could add a conditional question if they pick external so they can let us know if they have a name or if they want suggestions from us. I will add it if everyone agrees. Thanks!

[peiraisotta]

Great idea Fra! @CeliGaroe , the form looks great. While I was updating the sponsor guide, I also copied the following text in the form description:

The most impactful contribution to WordPress Credits is mentorship, as mentors guide and empower students throughout their first open source experience. For this reason, sponsors can choose to support the program by sponsoring one or multiple mentors, sponsoring mentors while also offering tools that help students contribute effectively and feel confident in their work, or by proposing an alternative type of sponsorship aligned with the program’s mission.
Examples of alternative sponsorships include funding a scholarship program to help students attend flagship WordPress events, sponsoring a program admin to strengthen coordination and support, or providing in-kind sponsorships to cover the costs of the tools used to manage and improve the program experience.
We are happy to discuss the various ways your company can contribute. Together, we can build a stronger and more sustainable open source future.

Please feel free to modify it if needed.

[CeliGaroe]

@francescodicandia @peiraisotta Done! Please, review the form and the table so we are sure we have everything we need there. I will start drafting the different automated emails next week depending on the selections. Thanks!!

[francescodicandia]

I'm sorry for my english but here, previous question is referred to the previous question or a previous question? Because hte one with 'Other' is a previous question

[CeliGaroe]

@francescodicandia Changed the wording, this was like that because we did not have any other question before, thanks for noticing!

[CeliGaroe]

Hi @francescodicandia, @peiraisotta, @maciejpilarski ! Before creating the drafts or asking for help to do so, please review my proposal of emails for sponsors after form submission and let me know if I am missing any important detail to include in them or if you think we should change the number/type of reply. Thanks!

We need to create 5 automated emails drafts to reply depending on sponsors reply:

Option 1. Replies:

- ‘Sponsor a mentor or multiple mentors’ + Internal
or
- ‘Sponsor a mentor or multiple mentors’ + external + we have already decide our candidate

We send an email thanking them for their support + inviting them to ask their mentors to fill up the call for mentors form., with a reminder that mentors should indicate the sponsor company in the form so we can began their onboarding.

Option 2. Replies:

- ‘Sponsor a mentor or multiple mentors’ + external + no, we are opened to suggestions

We send an email thanking them for their support + telling them we will review our mentors in need of sponsorship and we will put them in contact with the company soon, so they can arrange the mentorship.

Option 3. Replies:

- ‘ Sponsor mentors + tools or services’ + Internal
or
- ‘ Sponsor mentors + tools or services’ + external + we have already decide our candidate

We send an email thanking them for their support + inviting them to ask their mentors to fill up the call for mentors form., with a reminder that mentors should indicate the sponsor company in the form.

That email should also include a mention to the offer they have proposed. We must tell them we will review the offer and include it in the course once the mentors sponsored by them are onboarded and active.

Option 4. Replies:

- ‘ Sponsor mentors + tools or services’ + external + no, we are opened to suggestions

We send an email thanking them for their support + telling them we will review our mentors in need of sponsorship and we will put them in contact with the company soon, so they can arrange the mentorship.

That email should also include a mention to the offer they have proposed. We must tell them we will review the offer and include it in the course once the mentors sponsored by them are onboarded and active.

Option 5. Replies:

- 'Other'

We send an email saying we will review their proposal and contact them later on to talk about their other sponsorship offer.